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Associate Director, Major Projects
Apply locations Ottawa, ON Main Campus time type Full time posted on Posted 30+ Days Ago job requisition id JR9007
Job Type : Employee
Employee
Duration in Months (for fixed-term jobs) :
N / A
Job Family : Project Management
Project Management
of Open Positions :
Faculty / Service - Department :
Construction
Campus : Main Campus
Main Campus
Union Affiliation : N / A
N / A
Date Posted : décembre 14, 2023
décembre 14, 2023
Closing Date : janvier 29, 2024
janvier 29, 2024
Note : Applications will be accepted until 11 : 59 PM on the day prior to the Posting End Date above
Hours per week : Salary Grade :
Salary Grade : Non-Union Grade NM3
Non-Union Grade NM3
Salary Range :
$118,010.00 - $143,659.00About the faculty / service : Facilities
Facilities services are characterized by a dynamic and creative growing team where the winds of change are blowing, offering people like you opportunities to use your leadership and innovation skills to contribute to the achievement of their inspiring mission : to deliver best in class research infrastructure, reshape campus life and student experience, and provide a sustainable environment for students, researchers, teachers and community.
uOttawa’s facilities encompass three main sites that are comprised of over 600,000 square meters of building space (over 6.
4 million square feet), 42.5 hectares of grounds, 125 buildings and 4,500 beds in 11 residences. There are over 150 employees in Facilities, including Project Managers, Energy and Commissioning Specialists, Mechanical and Electrical Engineers, Architects, and space Planners.
The facilities capital and operating expenditures are in the range of $100M for the University’s $2.0 billion assets under management.
The 20-year Capital spending plan envisions $4.0 billion of new investment highlighted by uOttawa launch of project Top Shelf, a $300 million capital investment to build a new facility for the Faculty of Health Sciences at uOttawa’s River Campus, as well as a tower at the Roger Guidon campus to house uOttawa’s new Advanced Medical Research Center (AMRC).
Position purpose :
Reporting to the Senior Director, the Associate Director is responsible and accountable for the successful delivery of assigned Major Projects within budget, on schedule, in accordance with the approved scope and applicable government codes, all within established project methodologies.
Oversees the delivery of mega projects, which may be multi-phase and multi-year. Provides leadership and oversight to assigned teams of Project Managers, Project Coordinators.
Planners, Commissioning agents, Subject Matter Experts, Health and Safety coordinators, Engineers, Architects, Cost Accountants, Procurement specialist, and Project Administrators, consultants, and owner advocates.
In this role, your responsibilities will include :
Concurrent initiative and infrastructure impact : Manages and implements planning for impact on infrastructure with all Facilities service sections, as well as various internal University stakeholders.
Oversees the project management team and is accountable for delivery of complex, high value (in excess of $100 million), multi-phase and multi-year projects.
Coaches team members and ensures consistency in project management practices and methodologies.
Project management : Manages delivery of Major Projects from initiation to close out, to ensure project outputs are delivered as per objectives, on schedule, to budget and to the required quality.
Identifies and manages issues and risks to mitigate impact. Manages internal communications at all levels. Collaborates with the central communications units as spokesperson for external communications.
Project development : Ensures optimal development of projects, managing preparation of business cases, financing, executive presentations, studies, designs, plans, tender documents, specifications and cost estimates.
Ensures clear objectives are established, discussing project priorities with clients and developing project-related documents such as project work plans, schedules and deliverables, as appropriate.
Liaison with senior officials and statutory committees : Acts as the main resource for mandatory steering and governance committees.
Assists the vice-president and associate vice-president in reporting on Major Projects to University statutory committees and the Board of Governors.
Stakeholder relationships : Proactively liaises with and reports progress to internal clients and / or project sponsors, to ensure that they are informed of project progress and issues and their views are taken into consideration as the project progresses.
Proposes and negotiates options or alternative solutions with stakeholders, to ensure projects are delivered as per expectations.
Establishes and maintains positive, effective working relations with all members of the project delivery and operations teams, to ensure efficient interaction between teams.
Contract and performance management : Monitors project progress according to contract requirements and ensures follow-up with professional consultants, contractors, suppliers and vendors.
Develops key performance indicators and other tools to monitor and reinforce contract requirements, with the support of professional consultants.
Monitors performance of professional consultants, contractors, suppliers and vendors, and reinforces contract requirements, to ensure contract terms are met.
Protects the University’s interests and executes mitigation plans for non-compliant service providers. Approves invoices in accordance with project requirements and contract terms.
Monitors legal performance and documentation requirements. Makes recommendations and collaborates with legal counsel to represent the University’s legal interests.
Compliance : Manages projects through to the closure phase, ensuring a full handover to the client is completed and project documentation is compliant with regulations and internal requirements.
Ensures adherence to governance standards and project methodologies throughout the project life cycle. Represents the University to all relevant authorities.
Ensures that project components and activities meet local, provincial and / or federal codes and regulations, including regarding occupational health and safety, WHMIS and hazardous substance programs.
Financial management and procurement : Ensures projects are delivered as per the approved budget by managing all finance-related activities, such as cost estimates, budget preparation and monthly financial reporting.
Initiates requests for proposals, tenders and other competitive selection procedures, and oversees the tendering process as required.
What you will bring :
- Degree in architecture, engineering, or management. Minimum of ten (10) years of experience in managing large, complex, high valued projects.
- Strong business acumen.
- Strong commercial management as it relates to vendors, suppliers, and consultants.
- Certificate in project management is desirable.
- Extensive knowledge of construction market and associated rules, risk management, cost estimation, Safety of construction sites, environmental laws and sustainable development.
- Experience in human resources management.
- Experience in managing financial resources and budgets.
- Analytical ability in problem solving (including on sensitive issues), applying innovative and leading practices.
- Use of office productivity tools.
- Strong communication and interpersonal skills.
- Ability to perform under pressure and meet strict deadlines.
- Comprehensive understanding of legal requirements and contractual obligations / restrictions.
- Proven ability to influence others to achieve desired outcomes.
- Bilingualism French and English (spoken and written).
Key Competencies at uOttawa :
Here are the required competencies for all or our employees at uOttawa :
Planning : Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative : Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting.
Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation : Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation : Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback.
Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity.
We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence.
While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons.
The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes.
Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply;
however, Canadians and permanent residents will be given priority.
Note : if this is a union position : The hiring process will be governed by the current collective agreement related to the union affiliation noted above;
you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language.
The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 Covid-19 Vaccination.
This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
About us
The University of Ottawa A crossroads of cultures and ideas
The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English.
Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective.
Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.
We are one of Canada’s top 10 research universities our professors and researchers explore new approaches to today’s challenges.
One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe.
Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place.
Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential.
Because at uOttawa, you belong!
The University of Ottawa is a dynamic community of students, professionals and academics pursuing great things. Our vision for the university of tomorrow is one that reflects the diversity of our people, their ideas and their lived experiences.
We believe in the power of representation and in increasing the diversity of our faculty and staff to support this objective.
We’re committed to an inclusive workplace that acknowledges and celebrates all voices, fosters personal and professional development and challenges you to reach new heights.
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