DirecciónPurpose of the Post:
To plan for assurance activities, to guide on results of assurance activities by proposing corrective actions and implementing improvements to finance services.
To ensure Assurance team members are engaged and efficient in performing their duties.
Objectives of the Programme and of the immediate Strategic Objectives:The objective of the Division of Business Operations (BOS) is to support the work of WHO in the European Region through delivery of services within the areas of human resources, finance, contracting and procurement, legal advice, information & communications technology, printing, security, facilities management, fixed assets, conference support, travel and transport, safeguarding personnel and staff wellness and well-being. As an enabling function, the division enhances the productivity of the health technical programmes and country offices while at the same time overseeing accountability, transparency and compliance with WHO administrative rules and regulations. The BOS division strives to strengthen the capacity of WHO/Europe to react in an agile way to external and internal changes. The division projects are designed to increase productivity, ensure financial sustainability of the region’s structures, reinforce a client-oriented culture, strengthen country office capacities, and drive strategic initiatives to enhance staff motivation and well-being.
As part of the BOS division, the Financial control and assurance unit (FCA) supports the operations of the technical divisions and country offices in WHO/Europe in their work towards achieving the goals set by the WHO European Programme of Work. FCA delivers continuous guidance, review, capacity building and oversight of financial transactions, policies and procedures. FCA also ensures compliance with financial regulations and rules, policies and procedures and maintains internal controls in order to effectively discharge WHO’s accountability obligations to Member States and donors.
Organizational Context:
Transactional assurance activities are ensured in an efficient and responsive manner. Systems and procedures are developed and followed. Information requests and exchange with HQ and Regional counterparts are seamless.
The available guidelines include: WHA and RC resolutions, European Programme of Work (EPW), GPW 13, SDGs, WHO Manual, EURO Programme Support Handbook, Staff Rules and Regulations, Financial Rules and Regulations, HQ and EURO SOPs, IPSAS. Activities not covered by established guidelines require consultation with supervisors.
The incumbent is expected to work independently, interpret and
exercise sound professional judgement and initiative in the application of the guidelines, rules and procedures, while consulting with the Regional Finance Manager on sensitive questions. The incumbent supervises and leads staff
List of typical contacts required are:
Inside the Organization:
a. HQ/Regional BOS Finance and procurement counterparts
b. IOS and CRE for issue related to transparency, accountability, risk and compliance.
c. Directors and Heads of WHO country offices for the incumbent to advise on budgetary/financial
procedures and provide budgetary status report;
d. EURO staff members
Outside the Organization:
a. Partner organizations, UN agencies.
b.Non-staff for financial matters in relation to their assignment.
Summary of Assigned Duties:
To plan for assurance activities, to guide on results of assurance activities by proposing corrective actions and implementing improvements to finance services.
To ensure Assurance team members are engaged and efficient in performing their duties.
Key duties:
Under the guidance of Regional Finance Manager:
1.Organizes pre and post facto checking of financial documents for compliance with WHO rules and regulations. Ensures strict compliance with accounting and auditing standards including the application of IPSAS.
2.Consolidates financial data, analysing and preparing financial compliance reports for the region and following-up on corrective actions.
3.Develops and implements the annual work plan for Transactional Assurance team and activities.Establishes SOPs to ensure compliance to WHO financial rules and regulations.
4.Monitors, tracks and reports on findings of financial compliance on operations in EURO Region (Technical divisions/ country offices and GDOs). Performs analysis on the findings of the team and submits reports regularly to management. Suggests and implements continuous improvements to the procedures.
5.Provides guidance to EURO Country Offices and Divisions on financial policies and procedures, recommending changes towards improving the level of service, whilst ensuring appropriate internal controls are in place.
6.Assists the Regional Finance Manager on audit, financial compliance issues; participates in regional review missions and analyzes the results across different mission reports to improve transactional / financial compliance in all the areas of EURO region.
7.Provides leadership and coordinates activities with a view to ensure that WHO standards are complied with and that Teams' performance objectives, as well as capacity building, are achieved within budget.
8.Updates knowledge products to be disseminated to WHO Offices and Implementing Partners. Organizes and facilitates capacity development activities of staff and implementing partners on programme implementation modalities through training sessions, workshops, presentations.
9.Guides implementation of new tools and development of existing tools –Enterprise Resource Planning (ERP) modules for finance, eWorkflow, financial dashboard, share point or other – in assigned subject area.
10. Performs other duties as assigned.
Competencies:
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FOR MANAGERIAL POSITIONS ONLY:
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Functional Knowledge and Skills: (Describe the essential knowledge and the skills specific to the position)
Demonstrated skills and knowledge in finance, accounting management and reporting, with the ability to analyze financial data and recommend appropriate actions and to prepare reporting documents.
Knowledge of principles and practices of accounting and financial management. Good working knowledge of IAS, IPSAS and UNSAS.
Integrity, tact and discretion in dealing with others. Demonstrated ability to act independently and exercise sound judgement.
Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.
Ability to identify and harness one’s emotions and apply them to tasks; and the ability to manage emotions, which includes both regulating one’s own emotions when necessary and helping others to do the same
Educational Qualifications:
Essential: University degree (Bachelor’s level) in finance, accounting, business or public administration, or related field
Desirable: Advanced university degree or professional qualification in one of the above fields. Professional accounting qualification such as CPA, CA, ACCA or equivalent.
Experience:
Essential: A minimum of five years' experience in the areas of finance including in an international environment. Demonstrated experience of using ERP systems.
Desirable: Relevant experience within WHO, the United Nations or other international organizations.
Use of Language Skills:
Essential: Expert knowledge of English
Desirable: Intermediate knowledge of French, Russian and German
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 62,692 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2068 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test and/or an asynchronous video assessment may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
- The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
- Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- For information on WHO's operations please visit: http://www.who.int.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
- The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
- Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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