Fundraising Specialist

POSITION SUMMARY:

HIAS Kenya seeks to recruit a Fundraising specialist with experience on grant writing in the humanitarian sector and/or human rights who will support the Country Office in writing grants, overseeing the prospective and strategic pursuit of donors to obtain funding for HIAS Kenya programs as well as the support of broader organizational initiatives.

ESSENTIAL FUNCTIONS:

• Support HIAS Kenya in conducting a donor mapping exercise and implement the fundraising strategy for HIAS Kenya work.
• Facilitate the effective coordination of proposal teams, including drafting and managing task lists and provision of clear communication for optimal coordination of overall process.
• Effectively present programmatic information to donors in the form of letters of interest (LOIs), concept notes, capacity statements, past performance information, and other materials.
• Provide writing and editing support for key funding opportunities, and support in translating program designs into winning proposals, including researching, drafting and development of technical narrative sections and multiple attachments, and timely submission of the final proposal package.
• In coordination with the programs and M&E team, ensure proposals are 100% in compliance with donor guidelines, including timely submission of electronic and hard copy versions, per requirements.
• Support HIAS Kenya in requesting for feedback on proposal submissions, facilitating debriefs for proposal teams, and work to apply lessons learned to continuously improve the quality of future submissions.
• Support HIAS Kenya in researching funding mechanisms and identify opportunities related to international development donor agendas.
• Analyze and summarize viable funding opportunities for distribution to relevant technical and field staff, and others as needed.
• Assist the Country Director and Program Director with setting up donor meetings, making contacts, preparing relevant materials, etc.
• Support the Country Director and Program teams in ensuring effective donor stewardship through periodic correspondence, identifying opportunities for donor recognition, and appropriate sharing of program information, etc.
• Manage the donor management database system and the reporting process.
• Collaborating with Country director, and program managers to send funders newsletters, and to promote on-site tours.
• Collaborate with the HQ team to ensure strategic alignment and coordinated efforts in fundraising.
• Support HIAS Kenya’s growth and business development through portfolio diversification that include OECD/DAC donors, USAID and other non-traditional donors to HIAS.
• Contribute to the identification of potential relevant international and/or local partners (national and international NGOs, academia, CBOs, FBO etc.) to be included in proposals.

QUALIFICATIONS & REQUIREMENTS:

• Bachelor’s degree in development studies, project management, social sciences and/or relevant field, with a strong preference for international development.
• Minimum of 3 years’ professional experience, 2 of which there is a demonstrated success in donor relationship cultivation and the development of award-winning proposals, particularly in forced displacement, refugee rights, women’s empowerment and economic inclusion sectors.
• Experience in grant writing in humanitarian sector and human rights is a must.
• Demonstrated experience working with individual giving, institutional funders, corporates, private foundations and non-traditional funders.
• Superior communication and writing skills with demonstrated proposal writing experience that resulted in successful (funded) proposals.
• Demonstrated experience and ability to effectively research, analyze and disseminate analysis on potential funding opportunities.
• Ability to work effectively both independently and as part of a team.
• Computer skills including word processing (Microsoft Word); spreadsheets (Excel); electronic communication systems (Outlook, Instant Messaging, Skype, etc.), and Salesforce or other similar database systems.
• Knowledge of Accountability to Affected Populations Framework
• Knowledge in PSEA and Anti-Fraud.

DISCLAIMER:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, skills required or permanent location. Location is subject to change based on programmatic needs. Flexibility is essential as we grow and develop. The successful candidate must be comfortable in a fast-paced, changing work environment with many crucial deadlines. All team members may be required to perform duties outside of their normal work hours of responsibilities as needed.

SAMPLE HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a Human Resources staff person. Step 3: Interview with the hiring manager.

Step 4: Interview with a panel of HIAS employees. Step 5: Reference check.

Step 6: Offer and background check.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • (Hachnasat Orchim)

We Welcome the Stranger

Justice • Justicia • Justice • (Tzedek)

We Pursue Justice

Empathy • Empatía • Empathie • (Chesed)

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • (Chevruta)

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • (Ometz)

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • (Ruach)

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. All qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation, or other legally protected status.

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.