DirecciónJob Overview/Summary: Under the supervision of the HumanResources Officer, he/she is responsible to support the HR Officer and HRManager in all HR processes and functions especially in Tripoli Office. Therole will encompass a range of tasks that will require skills in prioritizingand managing competing demands. The post-holder will be privy to private andsensitive information and will need to be able to maintain confidentiality.
Major Responsibilities
Proactivelyprovide informed and confidential advice for any staff on the IRC HRpolicies, conditions of employment, staff handbook, performancemanagement, learning and development, and ensure proper application,knowing when to raise to the HR Officer.
Preparenational staff contracts and renewals; promote employee adherence to HRpolicies and maintain compliance with all labor laws.
Prepareemployees’ work certificates upon request.
Maintaincompliance with IRC’s time and effort reporting requirements.
Anyother responsibilities and tasks requested by the line manager
Performance Management
Assistthe HR Manager and Officer in observing the implementation of thePerformance Management process and probation system, ensuring that itoperates equitably and consistently across the organization
Followup with managers on all aspects of the performance management cycle:setting goals, giving feedback, addressing poor performance, and annualreview.
HR Database Administration
Assist in maintaining an updated list of the employees and data.
Maintain proper filing for newcomers by following up with them on their legal documents required for file records completion
Maintain accurate records of staff leaves and ensure all staff are aware of entitlements and procedures for applying for leave
Maintain a comprehensive confidential electronic and paper filing system for all employees
Onboarding
Ensure that inductions of the new recruited are planned with relevant line managers and are in line with the IRC standards
Assist in the preparation of the monthly cycle orientation for all new staff.
Assist in requesting all creation and termination for email accounts
Leavers and Exit Procedures
Ensure all IRC assets are returned (ID card, Access card, Laptop/accessories, etc…) and ensure there is no pending financial liabilities on the leaver.
Ensure exit interviews are carried out with all staff leaving the IRC and undertake analysis of these.
Employee and Workplace Relations
Assist and support the HR Manager and HR Officer with employee relations’ cases including grievances, disciplinary procedures, performance issues, redundancies, dismissals.
Key Working Relationships:
Position Reports to: HR Officer
Position directly supervises: None
Other Internal and/or external contacts:
Internal: All staff and departments with Libyaoffices
External: None
