National Professional Officer (Administration)

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The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
•All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting

FAO's Subregional Office for Southern Africa (SFS) is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO’s Regional Office for Africa (RAF).

The position is located in SFS in Harare, Zimbabwe.

Reporting Lines

The National Professional Officer (Administration) works under the direct supervision of the International Administrative Officer.

Technical Focus

Programme administration and financial management, including accounting and personnel administration.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Subregional Office.

Key Functions

• Plans, organizes, and coordinates the office's administrative services;
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
• Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes including personnel;
• Manages and supervises the administrative team;
• Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database;
• Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation , audits, and other requests;
• Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions
• Oversees the financial and administrative correspondence and filing system of the office;
• Monitors the receipt of Government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained;
• Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards - MOSS).

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• National of Zimbabwe
• Advanced university degree in a field related to business or public administration
• Two years of relevant experience in office management, administration, accounting and/or audit, budget or finance
• Working knowledge (proficient - level C) of English.
• Working knowledge of the local language.

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions, is desirable.
• Extent and relevance of experience in the field of office management and administration including supervisory experience.
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures.
• Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset.
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
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GENERAL INFORMATION

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CONDITIONS OF SERVICE
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link\: https\://icsc.un.org/Resources/SAD/Booklets/sabeng.pdf
FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes\:
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct