Office Manager

We have an exciting opportunity to join our team at RAF Leeming on a 6 - 9 months temporary basis as a  Office Manager. This role will support of BSL UK Programmes. This role is based in RAF Leeming and reports to the General Manager UK.

This role provides on-going support to both the leadership team and the wider organisation, ensuring timely administrative support for all day-to-day operations.

Key Accountabilities

• Coordinating calendars and arranging meetings for UK leadership team
• Comfortable working in a military facing environment and able to professionally communicate with UK and Qatari military personnel
• Facilitation of interviews and coordination of interviewers
• Attending career events
• Planning of appointments and events
• Responding to Management enquiries
• Coordination of all staff and leadership travel booking
• Time and attendance management
• Management of Conference and Meeting room schedules
• Provide agendas to all relevant stakeholders ahead of meetings
• Minute meetings and produce meeting reports
• Print service management
• Management of correspondence
• Management of staff PPE 
• Visit co-ordination
• Coordination of management expenses process
• Meet and greet services.

Work Experience:

To be successful in this role you will need a minimum 2 year of experience in administration/executive secretary/office receptionist role, preferably where you have been reporting to/supporting the senior management.

Essential:

• Extensive Microsoft application experience and being an advanced user is a must with the ability to learn other software applications quickly.
• Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures.
• Fluent in English
• Knowledge of meeting management techniques
• Must be flexible, extremely well organized and detail minded. Adept at follow-through, especially in the management of detail and juggling multiple priorities.
• Must be comfortable working and communicating with a diverse workforce that includes executives, mid-management personnel, vendors
• UK Driving License.

• Effective, credible communicator with good interpersonal skills. 
• Requires product knowledge and a good understanding of the relationship with interfacing / contributory areas.
• Able to analyse and interpret data with a high level of attention to detail.
• Comprehensive understanding of current IT software packages used within the Fleet Planning and Maintenance Tasking & Verification disciplines.
• Understanding of Project Management techniques.
• Able to build good relationships with Customers, Part 145 Organisation(s) , OEMs, Suppliers and other key stakeholders’ personnel..
  
• IT Literate.

• Competitive Basic Salary
  
• 25 Days Annual Leave
  
• Annual Bonus
  
• On site Parking
  
• Pension Scheme
  
• Life Assurance
  

Please Note: This is a temporary position for 6 - 9 months.