Dirección
Project Description
UNDP in Cyprus works to support the ongoing peace and confidence building process by promoting initiatives that encourage dialogue and cooperation between the communities of Cyprus. UNDP works in support of different bi-communal Technical Committees in the implementation of their confidence building measures. Our main partners are: The Technical Committee on Cultural Heritage (TCCH), the Committee on Missing Persons in Cyprus (CMP) and the Technical Committee on Crossings (TCC). Through cultural heritage conservation projects, community engagement initiatives and large infrastructure and urban upgrading projects we aim to support both political peace-making and practical confidence building processes. More recently UNDP will establish a new mechanism, namely the “Local Infrastructure Facility” (LIF) to coordinate and support the implementation of EU funded infrastructure projects in the northern part of Cyprus.
The LIF will help identify, screen, mature, prepare for tender, and implement local infrastructure investments, targeting the funding on competitive basis to ensure best value for money and providing support also to those communities with a lower technical and administrative capacity. This will in turn result in a greater positive impact on the standard of living of local populations and increase the visibility of EU interventions in the priority areas. Moreover, synergies with the UNDP Cyprus will be established, in particular for the visibility and communication aspects. The project is funded by the European Union.
Supports procurement processes for projects focusing on achievement of the following results:
- Procurement Focal Point of the project(s) appointed.
- Preparation and update of procurement plans.
- Conducting market research upon need.
- Organization of procurement processes including preparation of RFQs, ITBs, ITPs, or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation and acting as secretary for evaluation panels.
- Provision of inputs for supplier selection and evaluation criteria, quality and performance measurement mechanisms.
- Preparation of tender evaluation reports.
- Submission of cases to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
- Buyer profile in Atlas and use of e-tendering/e-procurement modules.
- Preparation of contracts, vendors and purchase orders (POs).
- Timely corrective actions on POs with budget check errors and other problems.
- Monitoring of project procurement contracts including output based individual contracts.
- Maintenance of the hardcopy and electronic filing system in the procurement unit. Proper control of the supporting documents and maintain centralized filing system for procurement documents including tenders, reports, bid securities, contracts and purchase orders.
- Handling of local shopping / micro-canvas processes.
- Ensures proper control of project assets, participation to physical verification if appointed and transfer of assets to the beneficiaries/grantees.
- Handling of transportation and import/export formalities of goods ordered for the project(s).
- Other duties as required.
Supports implementation of operational strategies focusing on achievement of the following results:
- Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies.
- Provision of inputs to the office procurement business processes mapping and elaboration of internal Standard Operating Procedures (SOPs) in consultation with the direct supervisor and office management.
- Other duties as required.
Supports knowledge building and knowledge sharing in the office focusing on achievement of the following results:
- Participation in the trainings for the operations/ projects staff on procurement.
- Sound contributions to knowledge networks and communities of practice on procurement.
- Participation in the office committees
| Core | |||||||||||||||||||||||||
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline | ||||||||||||||||||||||||
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements | ||||||||||||||||||||||||
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback | ||||||||||||||||||||||||
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible | ||||||||||||||||||||||||
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident | ||||||||||||||||||||||||
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships | ||||||||||||||||||||||||
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination | ||||||||||||||||||||||||
People Management: N/A
Cross-Functional & Technical competencies
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Required Skills and Experience
- Secondary Education with training in procurement.
- Bachelor’s Level Degree in in Business Administration, Economics, Engineering, Public Administration, Social Sciences or equivalent would be desired, but it is not a requirement.
- Five years of graduate (secondary education) work experience in a relevant discipline would be required.
- Alternatively, if in possession of Bachelor’s degree, two years of relevant administrative experience or experience in procurement would be required at the national or international level.
Required skills:
- Experience in the usage of computers and office software packages (MS Word, Excel, Outlook, PowerPoint, etc.) and advance knowledge of spreadsheet.
Desired skills:
- Previous work experience in UNDP is an asset.
Professional Certificates:
- Certification on procurement is an asset.
Other:
- Nationals or permanent residents in Cyprus are eligible.
- Women candidates are encouraged to apply.
