DirecciónDanish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.
DRC has been operating in Ukraine since 2014, currently DRC employs over 600 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.
Overall purpose of the role:
The Supply Chain Assistant provides technical logistics and procurement support including fleet management and warehousing. This role has a base focus and ensures compliance to DRC procedures and guidelines at base level.
The role contributes to maintaining efficient operations and providing essential support to DRC activities in Kherson region. With the support of his management, S/he is able to propose initiatives and actions in his/her field of activity, helping to fulfill the basic requirements of the organization and development of the response team.
Geographic scope: Kherson Base.Duty station in Kherson DRC Office with frequent travel to DRC Mykolaiv Office and possible travel to Kyiv.
Main responsibilities:
Procurement:
- Ensure that all orders are tracked from point of planning and request through to final receipt
- Prepare the relevant documents for the procurement of goods and services
- Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report
- Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities
- Correctly apply ERP Supply Chain processes
Asset & Goods Management:
- Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation
- Maintaining good communications with warehouse staff in other DRC locations and partner organizations
- Check that all assets old and new are properly recorded and tagged / Perform the physical asset check
Fleet management: :
- Assist with Fleet Management tasks as needed
- Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required
- Compile regular fuel consumption reports and monthly vehicle utilization analysis
DRC’s core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process;
- Collaborating: You involve relevant parties and encourage feedback;
- Taking the lead: You take ownership and initiative while aiming for innovation;
- Communicating: You listen and speak effectively and honestly;
- Demonstrating integrity: You act in line with our vision and values.
Required experience and competencies:
- Knowledge of the Kherson Local Civil Society and suppliers is an advantage.
- Minimum 1 year of relevant work experience
- Excellent IT skills, including experience in operating an ERP Supply Chain system preferred
- Experience in administrative and documentation management
- Experience in Supply Chain management including procurement, transport and distribution, warehouse and stock management
- Experience with standard procurement procedures and documentation
- Experience with auto mechanics or electrical installations (Not a must)
- English A-2 or higher
- Fluency in Ukrainian and Russian
Required education:
Diploma in Business Administration, Logistics and/or Supply Chain Management or equivalent professional qualification.
We offer:
Contract length: 3 month renewable after satisfactory probation period.
Level: I non Manager
Designation of Duty Station: Kherson - Full time based
Start date: As soon as possible.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.
Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).
Applications are open until 26th February 2024
Applications sent by email will not be considered.
We reserve the right to conduct further interviews before the deadline for submission of applications.
