Cashier Cum Finance Assistant

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC), and its Humanitarian Disarmament and Peacebuilding technical unit - the Danish Demining Group (DDG), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

Purpose

As a Cashier/Finance Assistant in Danish Refugee Council Nigeria you will play a crucial role in managing financial transactions, handling cash, and ensuring compliance with financial policies and procedures. Your responsibilities will include:

Duties and Responsibilities

• Managing cash transactions, including receiving, disbursing, and recording funds in the cash/safe box.
• Maintaining accurate and organized records of all cash transactions, including receipts, vouchers, and bank deposit slips. Recording and documenting all cash transactions accurately in accordance with DRC’s Operational Handbook.
• Updating cash book, cash log sheets and bank books on daily basis, reconciling cash balances and verifying discrepancies between cash on hand, cash log sheet and cash book. Conducting daily cash counts to ensure accuracy and completeness of cash balances. Verifying cash on hand against transaction records and receipts.
• Identifying and investigating any discrepancies in cash counts and reporting findings to the finance manager.
• Preparing and processing of cash disbursements, including petty cash reimbursements and cash advances for staff. Reconciliation of cash advances at each month end, sending reminders to the relevant staff for settlement of advance while ensuring all advances are settled at each month end.
• Assisting with bank-related activities, such as depositing funds, withdrawing cash, and preparing bank reconciliation statements.
• Supporting the finance team with administrative tasks, including filing documents, data entry, and assisting with financial reporting.
• Collaborating with Area Offices and Field Offices as per the instructions from the supervisor on matter related to month end, compliance with donor requirements, financial regulations, and organizational policies.
• Providing assistance and support during audits and financial reviews as needed.
• Assisting the finance officer in preparation and submission of monthly and annual tax returns to FRIS.
• Supporting the finance team with administrative tasks, including filing documents, data entry, and assisting with financial reporting.
• Taking minutes of meetings of finance meetings as assigned, ensuring accuracy and completeness in documenting discussions, action items, and next steps.
• Any other task assigned by the Supervisor or Finance Manager

The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs by the Finance Manager but will remain in line with the overall purpose of the role.

Required Qualifications

Required

• Technical College or degree, preferably in Accounting, Finance, Business Administration or related Field
• Minimum 3 Years Previous experience in cash handling, cashiering, or finance-related roles is preferred. Previous INGO experience would be a plus
• Familiarity with financial management systems and procedures.
• Strong numerical skills and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent organizational and time management skills.
• Ability to work effectively both independently and as part of a team.
• Strong communication and interpersonal skills.
• Understanding of donor regulations and compliance requirements is an advantage.
• Experience and willingness to work in the field in volatile and insecure areas;
• Experience living and working in a cross-cultural, multi-sector, team environment
• Ability to work well under pressure and in adverse conditions;
• Demonstrated commitment and strict adherence to confidentiality
• Effective communication skills (written and verbal);
• Proficiency in common computer packages i.e. Word, Excel, Power point etc
• Languages: Fluency in written and spoken English

Desirable

• Working knowledge Microsoft Dynamics
• Experience of working on monthly and Annual Tax submission to FIRS

Required Skills & Qualities

• Core Competencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills is a must
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

General Regulations

• The employee shall follow DRC instructions on safety, confidentiality and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request

Application Process

Are you interested? Then apply for this position on line: www.drc.dk/about-drc/vacancies/current-vacancies. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.

DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

Applications close on the 24th February 2024 at midnight (GMT-time).Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.