Finance And Administrative Officer

Details

Mission and objectives

The mission of the Office of the United Nations High Commissioner for Human Rights (OHCHR) is to work for the protection of all human rights for all people; to help empower people to realize their rights; and to assist those responsible for upholding such rights in ensuring that they are implemented.In carrying out its mission OHCHR will:Give priority to addressing the most pressing human rights violations, both acute and chronic, particularly those that put life in imminent peril;Focus attention on those who are at risk and vulnerable on multiple fronts;Pay equal attention to the realization of civil, cultural, economic, political, and social rights, including the right to development; andMeasure the impact of its work through the substantive benefit that is accrued, through it, to individuals around the world.Operationally, OHCHR works with governments, legislatures, courts, national institutions, civil society, regional and international organizations, and the United Nations system to develop and strengthen capacity, particularly at the national level, for the protection of human rights in accordance with international norms.Institutionally, OHCHR is committed to strengthening the United Nations human rights programme and to providing it with the highest quality support. OHCHR is committed to working closely with its United Nations partners to ensure that human rights form the bedrock of the work of the United Nations.

Context

The United Nations Integrated Office in Haiti (BINUH) started on 15 October 2019, with a mandate to assist the government in strengthening the rule of law, policing and human rights protection.The Human Rights Service (HRS) serves as the entity within BINUH with primary responsibility for implementing the human rights tasks assigned to BINUH by the Security Council. The HRS also represents the Office of the High Commissioner for Human Rights. The HRS monitors respect for civil and political rights as well as economic, social, and cultural rights; conducts investigations into emblematic violations; works to build the capacity of Haitian institutions to protect and promote human rights; prepares reports on the human rights situation; and works with State authorities, the National Human Rights Institution and civil society to address specific and systemic human rights concerns.Respect for human rights by State authorities and the State’s protection and realisation of human rights are essential to the consolidation of the democratic institutions of Haiti, and therefore central to BINUH’s and OHCHR’s mandate. OHCHR contributes to the Humanitarian Country Team (HCT) to ensure that the protection dimension continues to be integrated in the humanitarian response, especially regarding the nexus between humanitarian response, recovery and development and is co-leading the protection group with the National Human rights institution (Office de Protection du Citoyen).

Task description

Under the direct supervision of Unit Coordinator or his/her designated mandated representative(s), within the delegated authority, the UN Volunteer Finance and Administrative Officer will perform actions related to the following:Finance· Prepare cost estimates and budget proposals, in terms of office resource requirements such as staff and non-staff requirements, including programmatic aspects;· Monitor budget expenditure, including review of agreements and cost plans, and recommend funds reallocation when necessary, ensuring compliance with regulations and rules and established policies and procedures;· Coordinate and check financial reports as well as progress reports.Human resources· Initiates, reviews, processes and follows-up on actions related to the administration of human resource activities;· Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.General administration· Drafts and translates routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.· Performs other related administrative duties, as required.Procurement· Provides logistical support to the organization of meetings, events, external translation and other related activities;· Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services;· Processes the payment of contractors' invoices and monitor payments.Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:· Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);· Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;· Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;· Assist with the UNV Buddy Programme for newly arrived UN Volunteers;· Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible