DirecciónBACKGROUND
The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Kiryandongo, Lamwo, Moroto, Kyaka and West Nile.
SCOPE OF WORK
Based in Kampala, the Grants Manager will provide grant management, reporting, and business development support across the Uganda portfolio. The Grants Manager will work closely with program, M&E, finance, operations and senior management staff to ensure quality management of both pre- and post-award grants functions. The Grants Manager will support donor compliance, timely reporting, high quality proposal development, project document filing, and project management. The position holder will be supervised by the Grants Coordinator and will work closely with other grants and partnerships staff.
AREAS OF RESPONSIBILITY:
Grant Management
- Oversee grant and amendment management using tools like Integra and OTIS for precise opportunity tracking and program adjustments.
- Collaborate with the Partnerships team to plan, implement, monitor, and close-out partnerships.
- Monitor grants results and spending, addressing concerns swiftly.
- Coordinate project cycle meetings, distribute preparatory guidance, monitor required actions, and ensure follow-up on actions.
- Oversee internal planning tool development, including M&E and budget plans.
- Handle reporting deadlines, consolidate reports to meet donor standards, and ensure document quality.
- Distribute reporting schedules and templates in advance to finance, programs, M&E, and regional teams.
- Coordinate with HQ for grant implementation, amendments, and compliance with IRC and donor regulations, acting as a liaison and providing technical guidance.
- Maintain OTIS submissions and ensure compliant management of partnerships by the Partnerships team.
- Undertake additional tasks as assigned by the Grants Coordinator and Senior Management Team.
Reporting:
- Support the timely coordination, writing, revision, and dissemination of high-quality reports to donors, including partner reports.
- Work with communications and M&E staff to collect lessons learned from IRC work and draft case studies from programs.
Coordination and Communication:
- Review donor materials thoroughly with HQ, ensuring compliance and alignment with IRC branding in partnership with Communications & Advocacy.
- Inform staff of award changes and coordinate donor, technical, and partner meetings for project transitions and monitoring.
- Keep staff informed about donor communications and regulatory changes.
- Maintain constructive relations with donors, attending meetings and addressing compliance inquiries.
- Develop and disseminate program communications externally.
Compliance:
- Maintain up-to-date comprehensive knowledge of Donor guidelines relevant to the Uganda portfolio, including but not limited to PRM, FCDO, private foundations, ECHO, UNHCR, and UNFPA.
- Provide training to IRC and partner staff on compliance and donor-specific compliance requirements.
- Ensure immediate reporting of suspected compliance issues through appropriate reporting mechanisms and distribute information on reporting concerns.
Business Development:
- Assist in proposal development, ensuring alignment with donor and IRC standards in collaboration with HQ.
Information Management:
- Manage documentation and ensure access to program records for IRC staff, maintaining institutional knowledge.
