DirecciónJob categoriesHuman Resources
Vacancy codeVA/2024/B5010/27407
LevelICS-9
Department/officeECR, AUMCO, Austria
Duty stationVienna , Austria
Contract typeInternational ICA
Contract levelIICA-1
DurationOpen-ended, subject to organizational requirements, availability of funds and satisfactory performance.
Application period26-Jan-2024 to 14-Feb-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
Summary of Key Functions
- Support to policy development and implementation
- Advisory Services
- Talent Acquisition and Administration
- Knowledge Building and Knowledge Sharing
- Contribute to HR policy development and corporate HR initiatives by assisting to generate and maintaining data on trends, risks and opportunities and sharing local HR best practices.
- Undertake projects in support of the HR initiatives for attainment of business objectives in line with the corporate HR strategy.
- Generate strategic and operational workforce data for planning, including related statistical summaries and movements of UNOPS personnel within the relevant business unit/s.
- Ensure appropriate mapping of HR business processes to enable efficient and effective services and workflows.
- Communicate HR policy changes and new HR initiatives to management and personnel, providing guidance as needed.
- Provide guidance on HR related systems and processes, including but not limited to, Recruitment, Contracts, Position Management, Benefits and Entitlements consistent with UNOPS rules and procedures.
- Provide advice to personnel on HR services such as the performance appraisal process, learning & development activities, contracts, benefits, entitlements and remuneration and career development.
- In collaboration with IPAS HR, assist to provide guidance as needed on sensitive matters including grievances, potential violations in code of conduct, harassment, abuse, workplace disputes, performance improvement plans, complex employee relations matters, etc.
- Encourage line management responsibility for implementation of HR policies and effective team management, providing guidance and coaching as needed. Foster the relationship between supervisors and personnel encouraging dialogue and two-way constructive feedback.
- Collaborate with leadership to support institutional gender and diversity initiatives, providing education and advice on issues related to equity, compliance, inclusion, and diversity.
Talent Acquisition and Administration
- Implement talent acquisition activities in line with UNOPS policies and processes covering Recruitment, Onboarding, Position Management, Job Classification, Performance Management, Learning and Development, Change Management, Salary and Benefit administration, Contract Administration, Succession Planning and Out-processing.
- In collaboration with IPAS HR, oversee administration of entitlements for all personnel and the efficient administration of contractual modalities, loans, exchanges, and secondments in the region. Inform and advise UNOPS and project personnel, consultants, partners on their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
- Oversee the provision of personnel reporting within the office, ensuring that systems and data are updated and in place.
- Lead recruitment processes ensuring best practices are used for effective and efficient talent acquisition in line with UNOPS policy. Utilize and maintain recruitment plans, tools and policy guidance to efficiently and effectively recruit and retain a diverse workforce to meet the needs of the business objectives. Maintain personnel rosters.
- Liaise with UNOPS’ HR related units such as BSSC on all personnel administration matters.
- Partner with business units to take a lead role in engagement and work enrichment initiatives and development of annual training plans in collaboration with PCG.
- Organize, facilitate and/or deliver training and learning initiatives for personnel on HR-related topics.
- Contribute to HR knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in Human Resources management.
- Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
- Maintain HR analytic parameters and data.
Education/Experience/Language requirements
Education
- Advanced University degree in Human Resources management, Business Administration, social or behavioral sciences. Or a First University degree in Human Resources management or related fields combined with two additional years of relevant experience.
- A minimum of two years of professional-level Human Resources management experience, including HR advisory services, in a major area(s) of Human Resources management (HR Contract Administration, HR Reporting, Recruitment or Organizational Design) in an international, public or corporate organization at the national and/or international level.
- Experience in a multicultural setting is desirable.
- UNOPS experience is desirable.
- Fluency in English is required.
- Working knowledge of another, official UN language is desirable.
