DirecciónCompany Overview:
We are a dynamic law firm with three managing partners who specialize in family law, criminal law, and additional areas such as business law. We are currently seeking a Legal Administrative Assistant to join our team and provide administrative support to the attorneys.
The Role
Responsibilities:
Client Interaction:
- Handle client calls
- Assist in scheduling and managing client meetings and appointments.
Document Preparation and Filing:
- Create, draft, and edit legal documents, including motions and interrogatories, following instructions.
- Ensure proficient electronic filing using software like Cleo.
Administrative Support:
- Manage attorneys' emails and calendars, scheduling appointments and reminders.
- Provide administrative assistance, such as drafting and sending official communications.
- Communication and Collaboration:
- Serve as a liaison between clients and the legal team, managing client expectations.
- Collaborate with the legal team to address client requirements and coordinate tasks.
Training and Onboarding:
- Provide onboarding details and training support to HR for new hires.
- Facilitate internal interviews if required.
Customer Success and Follow-up:
- Gather client feedback and share it with the team for continuous improvement.
- Conduct check-in calls with clients to ensure satisfaction.
Software Proficiency:
- Proficient use of Microsoft Word and Excel.
- Familiarity with Cleo and Office 365 is a plus, but training will be provided.
Communication Tools:
- Proficient in using communication tools like Google Voice for phone calls and texts.
Task-Based Responsibilities:
- Focus on task-based work, including drafting motions, managing emails, and assisting with legal document preparation.
To move forward, please complete this form.
Form link: https://bit.ly/virtual-assistant-application
Ideal Profile
Qualifications:
- Prior administrative or legal support experience is beneficial but not mandatory.
- Proficiency in Microsoft Office tools.
- Strong organizational and communication skills.
- Ability to handle administrative tasks efficiently.
- Willingness to learn and adapt to new software.
What's on Offer?
- Opening within a company with a solid track record of success
- A role that offers a breadth of learning opportunities
- Great work culture
