Administrative Assistant - Contractor

Position Summary

This position is to provide professional level administrative support to Harmony Academy and itspartnership with New York City Public Schools (NYCPS). The primary function of this position is to assist the Associate Vice President andour partner in NYCPS with outreach to schools, scheduling with Harmony team and NYCPS schools, email management, managing requests betweenHarmony and NYCPS, maintaining calendar of all Harmony related tasks, and management of CTLE credits with educators in NYCPS.

We are currently prioritizing applications from candidates based in the New York City area. While all qualified applicants will beconsidered, those residing in or around New York City will be given initial preference due to the requirements of the position.

Essential Functions:

• Provides administrative support to the Associate Vice President and partners within NYCPS(up to 20 hours per week), which includes, but is not limited to, preparing and composing drafts of correspondence, memos, forms andreports, assisting with maintaining calendars, arranging meetings, teleconferences, travel and conference logistics.
• Maintainscontact lists of schools in NYCPS who are using Harmony and participating in special projects, regularly updating foraccuracy.
• Planning site visits to schools, tracking site visits, noting who is visited and frequency, and requests forvisits.'
• Prepares reports and summarizes projects as requested and creates spreadsheets/tables for readable data.
• Providessupport to NYCPS to manage teachers receiving CTLE credits for participation in Harmony professional learning.
• Other duties asassigned.

Supervisory Responsibilities:  N/A

Requirements:

Education& Experience:

• Bachelor's degree preferred.
• Minimum of three (3) years of experience in a professional environmentincluding general office administration, receptionist duties, customer relations, and experience answering high volumecalls.
• Proficiency in Microsoft Office Suite (Word, Excel, Visio and PowerPoint).
• Possess a high level of technical(computer) literacy.
• Must have access to a personal laptop and a reliable Wi-Fi connection, as these are essential tools forsuccessfully performing the duties associated with this position.

Competencies/Technical/Functional Skills:

• Must work well independently, ability to take direction and work as a team player.
• Demonstrate strong interpersonal, oralcommunication and organizational skills.
• Must have the ability to work effectively in a fast-paced environment.
• Strongproblem-solving skills.
• Strong analytical skills and attention to detail and accuracy.
• Excellent written communicationskills; demonstrate proficiency in writing, editing, and proofreading.
• Exceptional organizational and time management skills withthe ability to meet multiple deadlines.
• Leverage technology solutions to maximize effectiveness and efficiency.
• Ability toorganize and maintain shared calendars and spreadsheets supporting critical collaboration and support.  
• Proven experience providingadministrative support, including organizing and prioritizing tasks and scheduling meetings with strong use of initiative, sound judgment,independent thought, and precise attention to detail.
• Have thorough knowledge of typical office policies andprocedures.
• Demonstrated interpersonal skills to work cooperatively with diverse individuals; proven ability to communicateprofessionally with faculty, staff, students, and administrators,

Location: Remote, New York City or surrounding areapreferred

Travel: N/A

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Candidate receiving offers will be offered a salary/pay rate commensurate withexperience that vary based on a candidate's qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will beoffered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based onstate of residency. Base pay is one component of National University's total rewards package, as we are dedicated to supporting the needs ofthe "whole you" with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.  Forfull details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

Compensation Range:

Hourly: $23.00 - $24.00

National University is committed to maintaining a high-quality, diverseworkforce representative of the populations we serve. National University employs more than 5,000 faculty and staff and serves over 41,000students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportiveacademic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense ofcommunity and a commitment to diversity. With programs available both online and at our many campus locations, National University is aleader in creating innovative solutions to education and meeting the needs of our diverse student population, including adult learners andworking professionals.

National University offers an opportunity to work in an innovative environment that supports diversity.

National University (NU) is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee orapplicant for employee per applicable federal, state and local laws. At NU, a diverse mix of highly talented, innovative and creative peoplecome together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal considerationfor employment, education, and admission at National University. We are focused on equality and believe deeply in diversity of race, color,ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity,national origin, and other legally protected group status.