Human Resources Assistant (Talent Acquisition Team) (G-5)

23339 | Registry 

Special Notice:

A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.

A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.

A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.

Several positions may be available as a result of this recruitment.

The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.

Organisational Context

The Human Resources Section provides a unified and coordinated approach to HR matters across the Court and carries out all Human Resources activities in an efficient and timely manner while serving as HR advisor to management within the Court. The Section is one of five sections located in the Division of Management Services.

The Section consists of two units: the HR Operations Unit and the HR Organisational Development Unit. The HR Operations Unit’s programme of work is all operational aspects of the Section, from recruitment and on-boarding to the administration of salaries, benefits and entitlements for staff members and non-staff (including judges, interns and SSA consultants and contractors). The Unit is responsible for the day-to-day operations and activities related to job design, classification and advertisement of vacancies, recruitment, placement, on-boarding, post management, entitlements and benefits, staff loans and transfers, compensation administration and payroll. The Unit plans, organises and administers staff services such as health insurance, pension schemes and other social security. The Unit supports the administration and settlement of (HR-related) staff complaints and grievances. The Unit is responsible for the maintenance of related staff data in the Court’s Enterprise Resource Planning system, including staff master data. The HR Organisational Development Unit is in charge of devising strategies, programmes and policies to ensure that the Court hires and develops the right staff and thus maximizes the return on investment in Human Resources. Particularly, this includes an organisation-wide role in relation to strategic workforce planning, talent management, organisational design, staff training and learning and development programmes and activities, performance management and managerial development.

The profile of the HR Assistant of this recruitment will be placed in the HR Operations Unit, Talent Acquisition team.

Duties and Responsibilities

• Lead in a timely and qualitative manner the staff selection process to assigned client groups according to the approved recruitment plan, applicable rules, policies, and guidelines of the ICC.
• In collaboration with managers, coordinate the recruitment process from the initial drafting and publication of the vacancy announcements to the final selection including the review of the shortlist, organisation of tests and interviews, participating in interviews as ex officio, liaising with  candidates, drafting of interview reports, assessing and proposing level and step on the appointment, etc.
• Guide and support the hiring managers and selection panels as HR ex-officio during the recruitment process.
• Ensure communication to stakeholders related to the expected timelines of recruitment activities, specifically informing of delays and mitigating and alternative actions to plan the way forward in an efficient manner.
• Initiates pre-employment formalities, prepares travel and visa arrangements and offer of employment, including assessing the level and step in accordance with relevant Recruitment Guidelines;

• Issue and administrate contracts for all staff and non-staff;
• Accurately maintains recruitment files and other official documents, records, organisation charts, and the HR intranet/internet and coordinates and prepares correspondence, reports and statistics;
• Utilises the ERP system and other HR systems, ensures accuracy of information recorded, and provides input into the enhancement/improvement of work processes and developments of HR systems and processes;
• Maintains effective and professional relations with all clients and candidates;
• Ensures timely and appropriate responses to HR queries from staff and managers across the Court.
• Participate in Talent Acquisition improvement projects;
• Undertakes research on a range of HR-related issues and advises the supervisor on relevant developments or topics, best practices, proposed enhancements/improvements, etc.;
• Perform other HR duties as required.

Essential Qualifications

Education:

Diploma of secondary education.

Experience:

A minimum of six years of relevant work experience in the areas of Talent Acquisition, recruitment, contract management, payroll, and entitlements in any other related field is required. An advanced or first-level university degree may be considered as a substitute for two years working experience only to determine eligibility. Relevant experience in one of the service areas of the Human Resources Section, as listed above, in organisations applying the UN Common System would be considered an asset.

Knowledge, skills, and abilities:

• Knowledge of relevant HR policies, guidelines, procedures and practices;
• Technological awareness and ability to effectively use office applications and systems (experience of using SAP and/ or Success Factors would be an asset);
• Understanding of working in an international environment;
• Ability to handle large volume of work in an efficient and timely manner and will be required to have excellent organisational skills, good judgement of setting priorities, attention to details and ability to ensure accuracy of information.
• Excellent verbal and written communication skills;
• Good analytical skills;
• Excellent interpersonal skills;
• Ability to work in a multi-cultural and multi-ethnic environment with respect for sensitivity;
• Effectively use HR systems to generate reports, statistics and presentations;
• Exercise discretion and respect for confidentiality.

Knowledge of languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is considered an asset. Knowledge of another official language of the Court (Arabic, Chinese, Russian, Spanish) would be considered an asset.